Privacy Policy

This privacy policy is an integral part of our web usage terms & conditions. If you do not agree with any term of this privacy policy, you must cease use of Deeplo AI’s websites immediately. You can also contact us if you would like further insight into how we collect, use and secure the data acquired through our websites.


Welcome to Deeplo AI’s Privacy Policy

This Privacy Policy (“policy”) outlines how Deeplo AI collects, uses, and shares data received from users of our websites and online applications. We prioritize the privacy of our users, and we recommend that you read this policy carefully. By using Deeplo AI’s website at, associated websites, landing pages, and applications, you agree to be bound by this policy. Our audiences are based in various countries, and we process all data in accordance with internationally accepted best practices and compliance regulations.

We regularly review our compliance with this policy and address any formal complaints promptly. By using our websites, you consent to our collection and use of your information as outlined in this policy. If you have any concerns about the use of your information or the contents of this policy, please feel free to contact us.


Data Collected

In this policy, we differentiate between ‘personal data’ (data required for the hiring process), ‘non-personal data’ (data regarding website usage and de-identified information for analysis), and answers related to scenario assignments. We collect both personal and non-personal data through our websites and from third parties, either automatically or provided by you during inquiries, signing up for our newsletter, or consultation phases to enhance the information we provide.


User Notifications:

  • Failure to provide requested information may affect our ability to provide professional advice during consulting on vacancies and hiring services.
  • Ensure that your personal information submitted to us is accurate and up-to-date.
  • You are responsible for any third-party information obtained, published, or shared through the websites, and you consent to only use or share this third-party data with their consent.


Personal Data:

  • We collect and store personal information provided by you when you apply for a job with us, update or change your information, use our services by sharing your public profile, and when you provide answers related to scenario assignments.


Non-Personal Data:

  • In addition to personal data, we also store non-personal data that cannot be used to identify our users. This includes de-identified data about website usage.
  • We also use cookies or similar tracking tools for identifying website users, remembering their preferences, and providing a better user experience, service, and online marketing/advertising of our services.


Cookies and Similar Technologies

A cookie is a small piece of code that is installed in your web browser by a website that you visit. They help the website to remember information about your visit and assist in making the website and advertisements more relevant to you.

Technical cookies and cookies serving aggregated statistical purposes:

    • Activity necessary for the functioning of the service: Our websites use cookies to save your session and to carry out other activities for the websites’ operations.
    • Activity regarding the savings of preferences, optimization, and statistics: Our websites use cookies to save browsing preferences and to optimize your browsing experience.


How can I manage the installation of cookies?

You can manage preferences for cookies directly from within your own browser and prevent websites from installing them. By disabling all cookies, the functioning of the websites may be compromised. You can find information about how to manage cookies in your browser using the following links: Mozilla Firefox, Apple Safari, Google Chrome, and Microsoft Internet Explorer.


Legal Information:

Notice to European Users: This privacy statement has been prepared in fulfillment of the obligations under the European General Data Protection Regulation 2016/679 (“GDPR”), on the subject of cookies.


Use of Data

We use your non-personal data for purposes like product improvement, internal reporting, analytics, performing statistical analyses of collective behavior of our users, measuring demographics and interests, and for other legitimate business purposes. We will take all reasonable steps to properly de-identify all information that is stored and analyzed as non-personal data. This non-personal data may also be shared with current and future partners and service providers.


Use of Personal Data

Except as set out in this policy or specifically agreed by you, we won’t disclose your personal data that we receive through the websites. Some information may need to be attached to your name or email address for reasons listed below, and with the aim of supporting personalized and customized experiences and journeys.


We work hard to ensure that access to a candidate’s or client’s information doesn’t disadvantage or prejudice our consumers.


Customer Data Removal

In the event of a Deeplo AI customer requesting to have their data removed, Deeplo AI’s GDPR team will ensure that all user data recorded on any CRM tools, business data processing tools, or consultant-based database will be removed. In such an event, Deeplo AI will also be able to provide the user with details of where those records were permanently removed and will give the user all details in an easily-transferable format should they wish to transfer that data to the data storage platforms of another party.


Ways We Use Personal Data:

  • Verifying identity.
  • Contacting you for the purpose of marketing, advising you on travel information and options, assisting you to find a vacancy with us, and other legitimate business purposes.
  • For analytics purposes, including analyzing client characteristics, demographics, activities, and behaviors on our websites and applications.
  • Reporting internally on traveler choices and related matters.
  • For behavioral marketing and remarketing to website users and clients, and marketing to potential candidates or clients with similar interests.
  • Recording, tracking, and analyzing activities on the websites.
  • Researching, developing, improving, as well as training.


For Disclosure:

  • To personnel within Deeplo AI and our third-party contractors for business purposes.
  • To government authorities in response to legal processes or as otherwise required by law.
  • To investigate, prevent, or take action in relation to any suspected illegal activities, or to protect our own rights and the rights of our service providers.
  • To acquirers, assignees, or other successor entities in connection with a sale, merger, or reorganization.


For Any Other Purpose:

  • For which we receive your consent.
  • That is in the public interest, or within the bounds of the laws of the Netherlands or Germany.

You agree that we may also share any of your personal data with the service provider that you and Deeplo AI choose to use, and these service providers may use your personal data in accordance with their own privacy policies.


External Parties

We use several external service providers to assist us in processing personal data for the above purposes, and they may hold this personal data on their own servers. We have provided some further information on some of these external parties below, but we may use other service providers as well – if you would like access to a full list of our service providers please contact us. We are not responsible for, nor do we endorse the privacy practices of these external third parties.



The following service providers enable us to monitor and analyze web traffic and can be used to keep track of user behavior:

  • Google Analytics (Google Inc.): Like most websites, we use Google Analytics. Google Analytics is a web analysis service provided by Google Inc. (“Google”). Google utilizes the data collected to track and examine the use of our Websites, to prepare reports on activities and share them with other Google services. Google may use the personal data collected to contextualize and personalize the ads of its own advertising network.
Information Security


Methods of Processing:

We undertake to process your personal data in a reasonable manner and take appropriate, reasonable security measures to prevent unauthorized access, disclosure, modification, or unauthorized destruction of your personal data. All data processing shall be carried out by employees, consultants, or third-party service providers using computers and/or IT enabled tools, following standard organizational procedures and modes.



All data collected through our websites is managed and processed primarily at our various operating offices, and in any other place where the parties involved with the processing are located. Due to the fact that we have candidates and clients from all over the world, and hosting services have become more ‘cloud-based’ and international in recent years, we may send and store your personal data outside of the country in which you reside, and there will therefore be some cross-border transfer of this personal data. We are nevertheless committed to protecting the privacy and confidentiality of personal information when it is transferred, in accordance with this Policy and the data privacy requirements in the EU.


Retention Time:

To learn more, please contact us.


Additional Information Records:

If you would like to inspect and review your records, you may submit a request through our contact page. Requests for access will receive a response within 45 days, although certain records may be excluded from records made available for inspection (within the bounds of the law and our confidentiality undertakings with third parties). You may also request amendment of records that you believe are inaccurate, misleading, or in violation of your rights.


Legal Action:

Your personal data may be used for legal purposes as reasonably determined by us, in court or in the stages leading to possible legal action. You also acknowledge that we may be required to reveal your personal data upon request of public authorities.


Additional Information about Personal Data:

In addition to the information contained in this policy, we may provide you with additional and contextual information concerning particular services or the collection and processing of personal data on request.


System Logs and Maintenance:

For operation and maintenance purposes, our websites and any third-party services may collect files that record interaction with the websites (System Logs) or use for this purpose other personal data (such as IP Address).


The Rights of Users:

You have a right to know what personal data is being stored and processed, as well as the categories of recipients with whom it may be shared. You may contact us to learn about the contents and origin of this personal data, to verify its accuracy or to ask for this data to be supplemented, cancelled, updated or corrected, or for their transformation into an anonymous format or to block any data held in violation of the law, as well as to oppose their treatment for any and all legitimate reasons.

Requests should be sent to us at or on our contact page. Our websites do not currently support “Do Not Track” (“DNT”) requests. DNT is a feature offered by some browsers which, when enabled, sends a signal to websites to request that your browsing is not tracked, such as by third-party ad networks, social networks and analytic companies. To determine whether any of the third-party services linked on our Website honor DNT requests, please read their privacy policies.


Changes to this Policy:

We review our privacy practices from time to time, and reserve the right to make changes to this policy at any time by giving notice through a website feature or by emailing you. We recommend that you check the contents of the policy whenever you have any new questions about privacy and our use of data, referring to the date of the last modification listed at the bottom of the policy. If you object to any changes to the policy, you must cease using the websites and can request that we delete your personal data. Unless stated otherwise, the then-current policy applies to all data that we maintain.


Contacting us about this Policy:

If you have any questions or comments about this policy, please use the contact us feature on our website, or email us at